Are you Ready to get in TOTAL CONTROL of Your Childcare Business?

So You can work less hours...
Ensure a Quality Program...
And Ensure a Quality of life for yourself?

Ashley Binns- Former Owner, Director and Operator of both a Licensed Family Childcare Home and a Childcare Center of ten years- Knows exactly what you need and will take you back to enjoying your daycare business again, while ensuring a better work-life balance.

Ashley and her Team will AUTOMATE your childcare Business for you, so you can focus on what YOU do Best---Care for Children and Families.

 

Yep... We can AUTOMATE

ALL This For You!


Substitute Program Automation:

Our Substitute Program Automation System Will allow you to have COMPLETE AND MAXIMUM coverage in the event teachers call out, need time off, need to go home early, etc.. Our system also ensures that you have LEVERAGE to get rid of a staff without the complications of finding a stand in replacement. And the best part, is no more having to go in the classrooms when one of these events causes your staff to ratios to be off balance! Here's what's included in this package:

  • Create a customized scheduling system to ensure that subs are used frequently and are available when you need them (If you don’t use them, you will lose them)
  • Set up an automatic recruiting system that will attract the right candidates and ensure you always have applications at your fingertips. (You will be able to turn this on of off to prevent over flooding. This system also includes an online application submission, a substitute program careers landing page for your website and a online application filing system to keep your applications handy for quick access)
  • Substitute Program Contract Agreement (This will ensure you have policies for the program that will ensure consistency of subs and it also makes your program an official program


Currently We are not taking on any Done for You Service Projects at this time! Our Calendars will re-open when we have availability for projects


MARKETING AUTOMATION: Our Automatic Marketing Cycle System is our most popular and allows you to put your ENTIRE Marketing on Autopilot. Your Phones will ring, and you will receive inquires about your childcare services in your sleep! Yes! We know! Doesn't that sound Awesome? Here is what this package includes:

  • Facebook Ad Set ups to drive traffic to website (First 48 hours ad maintenance to ensure performance, Includes pixel tracking code installation on website, FB ad copy, and targeting. Ads can be turned on and off and used when needed.
  • Website Homepage Makeover to ensure phones ring (Includes Automation contact form, Video Testimony Editing, Lead Magnet Link)
  • 2 Week Automatic Email Marketing Campaign to be sent out to potential families once they inquire about your services (either via phone or through your website) *Email Marketing Software not included
  • Social Media Review (Includes a customized Review of Facebook Pages, and an automatic plan for posting)
  • Customized Phone Call Process (Includes a phone script, Call data entry system, voicemail message recording script or voice over)
  • Customized Program Tour Process (Includes a customized tour process, and access to the CST Program Tour Process Training Video)
  • Customized Thank You Tour Take Home Packet


Currently We are not taking on any Done for You Service Projects at this time! Our Calendars will re-open when we have availability for projects



Online Enrollment Automation: Our Online System is one of our popular Done for You Services which allows families to enroll their child into your program through your website. Families will be able to fill out your enrollment application, digitally sign them and submit them all paperless. And you can print them and file them for state visits! Here is what this package includes:

  • Customized Enrollment Forms (Includes legal digital signatures, online filing system, and forms can be printed off for state visits.
  • Easy and clean online four step processes (Registration fees, Separate enrollment forms per age group, payments, state required forms like birth certificates and immunization certificates all received in your office digitally
  • Online Cloud Storage Paperless System Set up that allows you to access your enrollment forms from anywhere with an internet access
  • Enrollment Forms will ensure parent fills out all required information



Currently We are not taking on any Done for You Service Projects at this time! Our Calendars will re-open when we have availability for projects



Customer Service Automation: Our Customer Service System ensures that you have a system that makes certain that families are getting an EXPERIENCE each time they walk into your program. This enables you as the owner to step away from your childcare program with the assurity that your families will be well taken care of. Here is what this package includes:

  • First year Follow-up Email Automation Campaign Set up (Includes 1 week, 1 Month, 6 Month and 1 Year check-in emails that will automatically go out to the parent after enrolling their child)
  • Customer Satisfaction Survey Automation
  • Online Customer Complaint Procedure
  • Online Forms Centers (Parents will be able to access any forms and submit for updates to their file)
  • Customized Newsletter Templates specifically designed for your program
  • Customized Daily Verbal Reports System for Staff
  • Set up of Digital Daily Reports System
  • Director and Owner Phone Hotline System Set up to ensure families and staff can reach owners/directors when they are away from the center without Owners and Directors having to give out their own personal cell phone numbers (Includes voicemail recordings to be added to your hotline)


Staffing Automation: Our Staffing Automation will help you have a system that runs on autopilot to attract, Hire and Retain staff. Potential candidates will be able to complete their application and submit their resume online, and you will be able to begin the virtual interview process from the comfort of your home or office to eliminate the need to spend time on candidates that are not a great fit for your program. This system also comes complete with customize hiring, training and termination process. Here is what's included in this package:

  • Facebook Ad Set ups to drive traffic to website (First 48 hours ad maintenance to ensure performance, Includes pixel tracking code installation on website, FB ad copy, and targeting. Ads can be turned on and off and used when needed.
  • Customized Application Submission
  • Customized Online Interviewing Process
  • 3 Step Online Paperless Interviewing Process Set Up (Includes interview questions, and online storage system of each candidate
  • Customized Hiring Process (Includes Customized Staff Handbooks, Online Staff Paperwork Submission with legally digital signatures)
  • Customized Staff Training Process (We will work with you to layout and set up your entire training process
  • Customized Staff Development Plan System (Includes Staff Performance Reviews and Staff Development Journey)
  • Customized Work Environment Plan (This plan will include a vision statement, and one year staff bonding activity agenda)
  • A Complete Termination Process (Includes a customized Termination plan with forms)

Currently We are not taking on any Done for You Service Projects at this time! Our Calendars will re-open when we have availability for projects



Accounting and Budgeting Automation: Our Accounting and Budgeting system will help you have a system that ensures you have an effortless Accounting System that allows for proper reporting, and an easy budgeting process. The most important piece of running a successful childcare business is to ensure that YOU KNOW YOUR NUMBERS at all times. We love to see childcare business PROFIT! Not be an EXPENSIVE HOBBY! Here is what's included in this package:

  • Set up of QuickBooks Online (CST Recommended software for childcare accounting; Includes: Family Invoice Set up, Payroll and Tax Set up, Expense and Income Reporting
  • Set up of CST Childcare Business Cash Flow workbook (Includes profit analysis, cash flow projection and revenue based off of each child enrolled
  • Customized Budgeting Calendar System (This ensures you know what to do and when to do it, so you're never late on a payment or filing tax forms)


Currently We are not taking on any Done for You Service Projects at this time! Our Calendars will re-open when we have availability for projects



Office Organization and Procedures Automation:

Our Office Organization and Procedure Automation System will allow your office procedures to be COMPLETELY paperless. Your ENTIRE childcare businesses files, forms, and documents will be accessible from anywhere in the world with internet access. This is a great feature for those days you are working away from your program. Here's what's includes in this package:

  • Paperless Office Set up (Includes office cloud set up and migration of all current forms)

  • Customized Operational Manuel (We will take your current office management and paper processes and create a operations Manuel that ensures efficient processes.
  • Easy Filing System that will allow for you to search for files and have them right at your fingertips

  • Currently We are not taking on any Done for You Service Projects at this time! Our Calendars will re-open when we have availability for projects



     

    No Problem! We can handle more stuff for you like:

    • Newsletters
    • Lesson Planning
    • Food Program Data Entry
    • Set up Your Website
    • Business Plans
    • And More!



    Currently We are not accepting any Done for You Service Projects at this time as we revamp this program. If you are interested, please email us at: support@childcaresuccesstools.com so we can connect with you to gather more information of your needs.